Privacy Policy



What is a Privacy Notice?

A Privacy Notice (also known as a Privacy Policy) is a document that contains information about how an organisation processes personal data.  It covers areas such as what personal data is collected, how it is used, who it is shared with and how long it is kept, and it is common practice for organisation’s to have a link at the bottom of their main webpage to their Privacy Notice.


The term ‘Privacy Notice’ can also be applied to a short paragraph of text that sits near a personal data collection point.  For example, a web form or a paper form may ask for a person’s name, email address and contact telephone number in order for them to attend an event.  A short Privacy Notice on the form should explain why the information is being collected and what the purpose of the data processing is, and it will usually provide a link to the organisation’s main Privacy Notice as well.


Why is a Privacy Notice required?

The General Data Protection Regulation (GDPR) requires that organisations are transparent and inform individuals how they process their personal data, so it is a legal requirement.


How does this affect Centres?

The term ‘data controller’ (in GDPR terms) refers to the entity that controls the purposes for which personal data is used and the means by which it is used.  The Caravan Club (trading as the Caravan and Motorhome Club) is registered as a data controller and as Centres are seen as an extension of the Club, they therefore fall into scope.  This means that the Club, as data controller, has an obligation to ensure Centres are compliant with data protection law.


Consequently, a Privacy Notice specifically for Centres has been developed in conjunction with the Club’s lawyers and is now available for you to link to on your websites. Please pass this email on to the relevant party that currently updates your website and ask them to make the change as soon as possible.


This notification supersedes any previous communications about the Centres Privacy Notice and Centre Guidance will also be updated to reflect this change.


Action to Take

  • If you already have a link on your website to a Privacy Notice or Privacy Policy, please replace the link with