Annual General Meeting 2018

Notice is hereby given that the Annual General Meeting of the Gwent Centre of the Caravan and Motorhome Club will be held at 2:30 pm on Saturday 22nd September 2018 at Llanarth Village Hall

Agenda

  1. Notice convening the Meeting
  2. Chairman's Welcome
  3. Apologies for Absence
  4. Minutes of the last Annual General Meeting
  5. Matters Arising
  6. Chairman's Report
  7. Hon Treasurer's Report
  8. Election of Officers and Committee
    1. Chairman
    2. Vice Chairman
    3. Hon Secretary
    4. Hon Treasurer
    5. Hon Rally Secretary
    6. Committee (10 members)
  9. Appointment of Auditors
  10. Motions Submitted
  11. Any Other Business

Notes for Information

a. As required by Rule 6(c) of the Rules governing Centres, nominations for Executive Office or Committee, signed by the nominee, must be received by the Centre Hon Secretary not later than 14 days prior to the meeting i.e. by 2:30 pm on Saturday 8th September 2018.  Each nominee must have one proposer and one seconder prior to submission by the Hon Secretary.

b. In accordance with the Centre's rules, all nominees for Chairman, Vice Chairman or Hon Rally Secretary must have served on the Centre Committee, at any time, for a period of at least 12 months.  Further, the period of office by a member as Chairman shall with effect from 1984/5 be limited to three years.

c. Nominees for Centre Hon Treasurer shall have completed a minimum of two years as a Gwent Centre member immediately prior to nomination and must have at least sound experience of book-keeping.

d. As required by Rule 6(d) of the Rules Governing Centres, formal notices of motion, duly signed by the proposer and seconder must be received by the Centre Hon Secretary not later than 35 days prior to the meeting, i.e. by 2:30 pm on Saturday 18th August 2018.

e. Only Members, Joint Members and Family Members registered with the Gwent Centre will be entitled to speak or vote, although the Club Constitution does not forbid the admission of spouses or other persons of the members' families.


Centre Registration cards must be in the hands of the Centre Hon Secretary 35 days prior to the date of the Annual General Meeting i.e. by 2:30 pm on Saturday 18th August 2018.


Please remember to bring your Current Membership Card to the Annual General Meeting